About this Privacy Notice

 

1.1 This Privacy Notice explains the relationship between theabsoluteinc.com and electronicmun.org, owned and maintained by absolute inc. 4/611 C, Nathakattu Thottam, Veerapandi Pirivu, Palladam Road, Tiruppur, Tamil Nadu, India., represented by its Proprietor (hereafter the "the conference", "website", "eMUN chat platform", “we” or “us”), acting as a Data Controller and/or Data Processor, and you, the “User”, acting as a Data Subject with certain right and obligations, regarding the processing of your personal information on the Platform.

 

1.2 We are committed to safeguarding your privacy and all other Users of the Conference.

 

1.3 This Privacy Notice distinguishes between different kinds of Users that register for the conference and use it in different ways and for different purposes. The categories of personal data we collect, how and why collect and process it, depends on each user type. Section of this Privacy Notice that pertain only to a certain group of Users are prepended with [User Type] so each User can easily navigate this Policy and identify the sections that pertain to them. We distinguish between the following User types:

    1.3.1 Visitor: Any user that navigates their internet browser to https://theabsoluteinc.com and https://electronicmun.org is a “Visitor”, also anyone who particpates in the surveys and promotional activites conducted by us will be considered as a visitor.

    1.3.2 Delegate: Any user that applies to participate in a conference is a “Delegate”. They are also Visitors.

    1.3.3 Executive Board: Any user that moderates a conference is “Executive Board”: They are also Visitors.

 

1.4 We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of significant changes to this policy by email.

[All Visitors] Usage Data

 

2.1 We process data about your use of our website and services (hereafter "Usage Data"). The Usage Data may include your IP address, geographical location, browser type and version, operating system type and version, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use as well as any information given under the scope of you using the website and it's features such as but not limited to Name, Email, Phone Number. The source of the usage data is our own web server as well a third parties (see Third Parties). This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis, insofar this data is not anonymized by us or a third party provider, for this processing is your consent if you are a Registered Users and/or our legitimate interest in monitoring and improving our website and services, if you are only a Visitor.

[All Visitors] Data Retention, Expiration and Automated Anonymization

3.1 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

3.2 We anonymize your user account and all personal data connected to it 48 months after your last activity on the Platform.

3.3 We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

[All Visitors] Your Rights as a Data Subject

4.1 Your principal rights under applicable data protection law are:

    (1) the right to access;

    (2) the right to rectification;

    (3) the right to erasure;

    (4) the right to restrict processing;

    (5) the right to object to processing;

    (6) the right to complain to a supervisory authority; and

    (7) the right to withdraw consent.

4.2 To exercise any and all of the abovementioned rights, please get in touch with legal@theabsoluteinc.com

4.3 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include:

    (1) the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;

    (2) you explicitly withdraw consent to consent-based processing;

    (3) you object to the processing under certain rules of applicable data protection law;

However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information, for compliance with a legal obligation, and for the establishment, exercise or defence of legal claims.

4.6 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

[All Visitors] International Transfers, Hosting, Security

5.1 The primary hosting facilities for our website are situated in Bangalore,India.

5.2 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others. Any unconditional breach of our security system and theft of any data corresponding to us in this website or in any third party websites won't be accountable for, by us.

5.3 Your personal data is secured and only accessible by a limited number of persons who have special access rights to such systems, and are required by law and contractual obligation to keep the information confidential and uphold the stipulations and duties laid out in this Privacy Notice.

5.4 All communication with our services is end-to-end encrypted via Secure Socket Layer (SSL) technology. Your password stored in our database is strongly encrypted.

5.5 Our databases are routinely backed up to both secure on- and off-site locations.

[Delegate] Account Data and Profile Data

6.1 We will process your registration data (hereafter "Account Data"). The Account Data may include your name, email address, gender, date of birth, nationality, physical address, phone number, social media account ids.The source of the Account Data is your input on the Platform. The Account Data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is your consent given by submitting this data on the Platform and our legitimate interests, namely the proper administration of our website and business, and/or the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

6.2 We may process information that you post for publication on our website or through our services ("Publication Data"). The Publication Data may be processed for the purposes of enabling such publication and administering our website and services such as but not limited to Support system, any promotional surveys or campigans or activites any third part affilated to us in conducting in the maintenance of the enterprise. The legal basis for this processing is your consent given by submitting this data on the Platform and our legitimate interests, namely the proper administration of our website and business, and/or the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

[Executive Board] Conference Data and KYC/CTF Data

7.1 We may process additional personal data about your role in a conference, your correspondence with fellow conference organizers, your attendants and other Platform Users, as well as Know-Your-Customer and Counter-Terrorism-Financing data, if you are a conference organizer. This data may include correspondence, your affiliation with the conference you are hosting, your Aadhar Card and/or any Goverment issued photo identity proof. The source of this data is your submission on the Platform. This data may be processed for delivering our conference management Platform and payment Platform services. The legal basis for this processing is your consent as well as the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

7.2 Any information submitted by the Executive Board who are considered as an entity of the conference with regards to the substance of the conference will be considered as a part of us incase any conflict arises as to any similarity of this information such as but not limited to the Committees simulated, the Agendas discussed and the background guides submitted, we will not be resoponsible and the onus of proving such a reasonable similarity will be upon the claimant.

[All Visitors] Processing for Legal Claims, Risk Management, and Compliance

8.1 We may process any of your personal data identified in this Privacy Notice where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.

8.2 We may process any of your personal data identified in this Privacy Notice where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

8.3 In addition to the specific purposes for which we may process your personal data set out in this Privacy Notice, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, and/or in order to protect your vital interests or the vital interests of another natural person.

8.4 In an uneventful situation of the users or the visitors resorting to any legal action, the same has to be filed and heard in the District Court of Tiruppur, Tamilnadu, India, provided that you have raised your complaint directly with us and provided us the opportunity to resolve the issue, by mailing us at legal@theabsoluteinc.com

[All Visitors] Transfer of Personal Data to Third Parties

9.1 We may disclose your personal data to third parties. The categories of data, purpose and trigger or occasion of each type of transfer are laid out in the table below.

Name or Legal Entity	Purpose of Data Transfer	Category of personal data affected	Trigger or occasion of Data Transfer
DigitalOcean LLC, 101 Avenue of the Americas 10th Floor New York, NY 10013 United States of America	To use the eMUN chat platform	Account Data, Profile Data, Application Data, and Conference Data	When you regsiter for the eMUN chatplatform.
Google, Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, United States of America	To create statistics about traffic on the site, to help direct search engine advertisement, to allow Users to log in using their Google account	Usage Data, Account Data, Profile Data	When you use the website
Hotjar Ltd, Level 2, St Julians Business Centre, 3 Elia Zammit Street, St Julians STJ 1000, Malta	To run polls, create heatmaps, analyze and improve the user experience	Usage Data	When you visit the website or interact with it
MailChimp, 675 Ponce De Leon Avenue, Northeast Suite 5000 Atlanta, GA 30308 United States of America	To email you about the conferences	Account Data, Application and Profile Data	When you register for the conference or use the Support Chat on the website or take part in any surveys or campaigns or any prmotional activites.
Oracle Corporation, 500 Oracle Pkwy, Redwood City, CA 94065 United States of America	To transfer data from cloud infrastructure	Account Data, Profile Data, and any other data you provide during the registration process	When you register for the conference or use the Support Chat on the website.
Razorpay, Inc., Razorpay Software Private Limited, 1st Floor, SJR Cyber 22, Laskar Hosur Road, Adugodi, Bangalore, Karnataka - 560030, India	To facilitate payments on the platform	Account Data, Profile Data, and any other data you provide during the regsitration process	When you make a payment on the platform
Stripe, Inc., 185 Berry Street, Suite 550, San Francisco, CA 94107, United States of America	To facilitate payments on the platform	Account Data, Profile Data, and any other data you provide during the regsitration process	When you make a payment on the platform
SurveyHeart., 6-2-1/11, 1st floor, Market Road, Sholavandan, Madurai, Tamilnadu, India.	To conduct promotional activites	Name, Email address, Phone Number, Preferences, any other data that is provided volutarily to us	When take part in surveys conducted
tawk to inc.,, 187 East Warm Springs Rd, SB119 Las Vegas, NV, 89119, United States of America	To facilate support system on the website	Name, Email address, Phone Number, Preferences, any other data that is provided volutarily to us.	When take part in surveys conducted
Typeform,, Carrer Bac de Roda, 163, local, 08018 - Barcelona,Spain	To conduct promotional activites	Name, Email address, Phone Number, Preferences, any other data that is provided volutarily to us.	When take part in surveys conducted

9.2 Third Party Recipients of User data

International Data Transfers

10.1 absolute inc. is a global business. We may transfer personal information to countries other than the country in which the data was originally collected. These countries may not have the same data protection laws as the country in which you initially provided the information. When we transfer your personal information to other countries, we will protect that information as described in this Privacy Policy. Incase of any breach internationally which is beyond the scope of our responsibility or that which occurs beyond our control, we cannot be held responsible for the same and the local legistation will be applicable.